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IN GENERAL
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Each teacher shall be given a written evaluation annually or at more frequent intervals. Education Code 21.203(a)
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EXCEPTION TO ANNUAL FREQUENCY REQUIREMENT
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A teacher may be appraised less frequently if the teacher agrees in writing and the teacher's most recent evaluation rated the teacher as at least proficient, or the equivalent, and did not identify any area of deficiency. A teacher who is appraised less frequently than annually must be appraised at least once during each period of five school years. Education Code 21.352(c)
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A teacher may be given advance notice of the date or time of an appraisal, but advance notice is not required. 19 TAC 150.1003(c)
The District shall maintain a written copy of the evaluation of each teacher's performance in the teacher's personnel file. Each teacher is entitled to receive a written copy of the evaluation. After receiving a written copy of the evaluation, a teacher is entitled to a second appraisal by a different appraiser or to submit a written rebuttal to the evaluation to be attached to the evaluation in the teacher's personnel file. The evaluation and any rebuttal may be given to another school district at which the teacher has applied for employment at the request of that district. Education Code 21.352(c), (d)
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A document evaluating the performance of a teacher is confidential. Education Code 21.355
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CHOICE OF APPRAISAL METHOD
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Beginning with the 1997-98 school year, the District has two choices in selecting a method to appraise teachers:
- A teacher-appraisal system recommended by the Commissioner, the Professional Development and Appraisal System (PDAS) [see STATE METHOD below]; or
- A local teacher-appraisal system [see LOCALLY DEVELOPED APPRAISAL METHOD, below].
Education Code 21.352(a); 19 TAC 150.1001(a)
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SELECTION OF APPRAISAL METHOD
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The Superintendent, with the approval of the Board, may select the PDAS. Each district or campus wanting to select or develop an alternative teacher-appraisal system must follow the requirements below at DISTRICT OPTION. 19 TAC 150.1001(c)
The Superintendent shall notify the executive director of the regional education service center of the District's choice of appraisal system(s) by a time designated by the Commissioner. 19 TAC 150.1010
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CLASSROOM PERFORMANCE
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A teacher who directs extracurricular activities in addition to performing classroom teaching duties shall be appraised only on the basis of classroom teaching performance and not on performance in connection with extracurricular activities. Education Code 21.353
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Note: The following provisions apply to teacher appraisal using the state appraisal method.
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STATE METHOD
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The District shall ensure that all teachers are provided with an orientation to the Professional Development and Appraisal System (PDAS) no later than the final day of the first three weeks of school and at least three weeks before the teacher's first observation. Additional orientations shall be provided any time substantial changes occur in the PDAS. A teacher new to the District shall be provided with an orientation of the PDAS at least three weeks before the teacher's first observation.
Teachers' orientation shall include materials approved by the Commissioner. These materials shall include all state and local appraisal policies, the local appraisal calendar, and information on the requirements for the completion of the Teacher Self-Report Form. In addition to the orientation, campuses may hold other sessions sufficient in length allowing teachers to actively participate in a discussion of the PDAS specifics and to have their questions answered.
19 TAC 150.1007
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The teacher appraisal process requires at least one appraiser. The teacher's supervisor shall conduct the teacher's appraisal and must hold a superintendent, mid-management (principal), or supervisor certification, or must hold comparable certificates established by the State Board for Educator Certification.
An appraiser other than the teacher's supervisor shall be approved by the Board, hold a valid teaching certificate, and have at least three years of prekindergarten, elementary, or secondary teaching experience. A classroom teacher may not appraise another classroom teacher on the same campus unless it is impractical because of the number of campuses or unless the appraiser is the chair of a department or grade-level whose job description includes classroom observation responsibilities. Before conducting appraisals, an appraiser shall be certified by having satisfactorily completed uniform appraiser training, including required Instructional Leadership Training (ILT) or Instructional Leadership Development (ILD) training, with a trainer and curriculum approved by the Commissioner. Periodic recertification shall be required for each appraiser.
Educators certified as appraisers for the Texas Teacher Appraisal System (TTAS) before January 1997 shall be required to take only the Professional Development and Appraisal System (PDAS) training to qualify as a certified appraiser for the new system. Educators seeking certification as an appraiser after January 1, 1997, and no later than June 1, 2002, holding no prior TTAS certification, shall be required to complete the ILT or ILD training and the PDAS training with successful completion of the ILT or ILD training as a prerequisite to the PDAS training. Educators seeking certification as an appraiser for the PDAS after June 1, 2002, shall complete ILD training and the PDAS training with successful completion of the ILD training as a prerequisite to the PDAS training.
19 TAC 150.1006
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The District shall establish a calendar for appraisal. The appraisal period for each teacher must include all of the days of a teacher's contract. The calendar shall:
- Exclude observations in the three weeks following the day of completion of the PDAS orientation in the school years when an orientation is required;
- Exclude observations in the three weeks following the day of completion of the PDAS orientation for teachers new to the PDAS;
- Exclude observations in the first three weeks of instruction in the school years when the PDAS orientation is not required;
- Prohibit observations on the last day of instruction before any official school holiday or on any other day deemed inappropriate by the Board; and
- Indicate a period for summative annual conferences that ends no later than 15 working days before the last day of instruction for students.
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Observations during the appraisal period must be conducted during the required days of instruction for students during one school year.
19 TAC 150.1003(d)
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If a campus within the District wishes to develop an alternative appraisal method, its campus-planning and decision-making committee shall:
- Develop a local appraisal process;
- Develop evaluation criteria, including discipline management and performance of the teachers' students; and
- Submit the process and criteria to the District-level planning and decision-making committee.
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The appraisal process shall include:
- At least one appraisal each year;
- A conference between the teacher and the appraiser that is diagnostic and prescriptive with regard to remediation needed in overall performance by category; and
- Criteria based on observable, job-related behavior, including:
- Teachers' implementation of discipline management procedures; and
- Performance of the teachers' students.
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Upon submission of the appraisal process and criteria to the District-level planning and decision-making committee, the committee shall make a recommendation to accept or reject the appraisal process and criteria and transmit that recommendation to the Superintendent. The Superintendent shall submit the recommended campus appraisal process and criteria, the District-level planning and decision-making committee's recommendation, and the Superintendent's recommendation to the Board. The Board may accept or reject, with comments, an appraisal process and performance criteria, but may not modify the process or criteria.
19 TAC 150.1009(b)
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OBSERVATIONS AND APPRAISAL PROCESS
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Each teacher must be appraised each school year. A teacher may be given advance notice of the date or time of an appraisal, but advance notice is not required. Whenever possible, an appraisal shall be based on the teacher's performance in fields and teaching assignments for which he or she is certified.
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The annual appraisal shall include:
- At least one classroom observation of a minimum of 45 minutes, with additional walk-throughs and observations conducted at the discretion of the appraiser. However, by mutual consent of the teacher and appraiser, the required minimum of 45 minutes of observation may be conducted in shorter time segments, so long as those time segments aggregate to at least 45 minutes;
- A written summary of each observation, which shall be given to teachers within ten working days after the completion of an observation with a pre- and post-observation conference conducted at the request of the teacher or appraiser;
- Completion of Section I of the Teacher Self-Report Form that shall be presented to the principal:
- Within the first three weeks from the day of completion of the PDAS orientation;
- Within the first three weeks from the day of completion of the PDAS orientation, for teachers new to the PDAS; or
- Within the first three weeks of instruction in the school years when the PDAS orientation is not required.
- Revision of Section I (if necessary) and completion of Sections II and III of the Teacher Self-Report Form that shall be presented to the principal at least two weeks prior to the annual summative conference;
- Cumulative data of written documentation collected regarding job-related teacher performance, in addition to formal classroom observations;
- A written summative annual appraisal report; and
- A summative annual conference.
19 TAC 150.1003(a), (b), (g)
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ASSESSMENT OF PERFORMANCE
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Each teacher shall be appraised on the following domains:
- Domain I: Active, successful student participation in the learning process;
- Domain II: Learner-centered instruction;
- Domain III: Evaluation and feedback on student progress;
- Domain IV: Management of student discipline, instructional strategies, time, and materials;
- Domain V: Professional communication;
- Domain VI: Professional development;
- Domain VII: Compliance with policies, operating procedures, and requirements; and
- Domain VIII: Improvement of academic performance of all students on the campus (based on indicators included in the Academic Excellence Indicator System [AEIS]).
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Each domain shall be scored independently. The evaluation of each of the domains shall consider all data generated in the appraisal process. The data for the appraisal of each domain shall be gathered from observations, the Teacher Self-Report Form, and other documented sources. The data shall describe teacher contributions in increasing student achievement, making the whole school safe and orderly, and creating a stimulating learning environment for children.
19 TAC 150.1002 (a), (b)
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DOCUMENTATION
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During the appraisal period, the appraiser shall evaluate and document performance specifically related to the domain criteria as identified in the PDAS. Any third-party information from a source other than the teacher's supervisor that the appraiser wishes to include as cumulative data shall be verified and documented by the appraiser. Any documentation that will influence the teacher's summative annual appraisal report shall be shared in writing with the teacher within ten working days of the appraiser's knowledge of the occurrence. The principal shall also be notified in writing when the appraiser is not the teacher's principal. 19 TAC 150.1003(e), (f)
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Each teacher shall be evaluated on Domains I through VIII using the following categories:
- Exceeds expectations;
- Proficient;
- Below expectations; and
- Unsatisfactory.
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The teacher evaluation in Domain VIII shall include the following areas:
- Efforts to enhance academic performance;
- Efforts to enhance student attendance;
- Efforts to identify and assist students in at-risk situations; and
- Campus performance ratings.
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Campus performance rating data for Domain VIII shall be reported (not scored) by a campus or the District for the first year of the PDAS implementation and/or during the first year for new teachers to a campus.
19 TAC 150.1002(d)-(f)
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No later than five working days before the summative conference and no later than 15 working days before the last day of instruction for students, a written annual summative report shall be shared with the teacher. The written annual summative report shall be placed in the teacher's personnel file by the end of the appraisal period. Any documentation collected after the summative conference but before the end of the contract term during one school year may be considered as part of the appraisal of a teacher. If the documentation affects the teacher's evaluation in any domain, another summative report shall be developed and another summative conference shall be held to inform the teacher of the change(s). 19 TAC 150.1003(h), (k)
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Unless waived in writing by the teacher, a summative conference shall be held within a time frame specified on the District calendar and no later than 15 working days before the last day of instruction for students. The summative conference shall focus on the written summative report and related data sources. When the appraiser is not an administrator on the teacher's campus, either the principal, assistant principal, or another supervisory staff member designated as an administrator on the campus will participate in the summative annual conference. 19 TAC 150.1003(i), (j)
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A teacher may submit a written response or rebuttal:
- After receiving a written observation summary, or any other written documentation associated with the teacher's appraisal; and/or
- After receiving a written annual summative report.
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Any written response or rebuttal must be submitted within ten working days of receiving a written observation summary, a written annual summative report, or any other written documentation associated with the teacher's appraisal. At the discretion of the appraiser, this time period may be extended to 15 working days.
19 TAC 150.1005(a), (b)
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SECOND OBSERVATION REQUESTED
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A teacher may request a second appraisal by another appraiser:
- After receiving a written observation summary with which the teacher disagrees; and/or
- After receiving a written annual summative report with which the teacher disagrees.
19 TAC 150.1005(c)
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The second appraisal must be requested within ten working days of receiving a written observation summary or written annual summative report. At the discretion of the appraiser, this time period may be extended to 15 working days. 19 TAC 150.1005(c), (d)
The District shall adopt written procedures for determining the selection of second appraisers, which shall be disseminated to each teacher at the time of employment and updated annually or as needed. 19 TAC 150.1005(g)
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PROCEDURE FOR SECOND APPRAISAL
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A teacher may be given notice of the date or time of a second appraisal, but advance notice is not required. The second appraiser shall appraise the teacher in all domains and shall make observations and walk-throughs as necessary to evaluate Domains I through V. The second appraiser shall use the Teacher Self-Report Form and cumulative data from the first appraisal to evaluate Domains VI through VIII. Cumulative data may also be used by the second appraiser to evaluate other domains. 19 TAC 150.1005(e), (f)
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APPEALS
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The District shall adopt written procedures for a teacher to present grievances and receive written comments in response to the written annual report. 19 TAC 150.1005(g)
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TEACHER IN NEED OF ASSISTANCE
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A teacher whose performance meets any of the following will be designated as a "teacher in need of assistance":
- A teacher who is evaluated as unsatisfactory in one or more domains; or
- A teacher who is evaluated as below expectations in two or more domains.
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When a teacher is designated as a "teacher in need of assistance," the appraiser and/or the teacher's supervisor shall, in consultation with the teacher, develop an intervention plan that includes:
- Domain(s) that designate a teacher as a teacher in need of assistance;
- Directives or recommendations for professional improvement activities;
- Evidence that is used to determine successful completion of professional improvement activities;
- Directives for changes in teacher behavior;
- Evidence that is used to determine if teacher behavior has changed; and
- Specific time line for successful completion.
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In cases when the teacher's appraiser is not the teacher's principal, the principal shall be involved in the development and evaluation of the intervention plan. A teacher who has not met all the requirements of the intervention plan for teachers in need of assistance by the time specified may be considered for separation from the assignment, campus, and/or District.
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The intervention plan shall include options for professional development activities designed to enhance teacher proficiency. At least one option shall not place significant financial burden on either the teacher or the District. An intervention plan may be developed at any time at the discretion of the appraiser when the appraiser has documentation that would potentially produce an evaluation rating of "below expectations" or "unsatisfactory."
19 TAC 150.1004
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TRAINING OF TEACHER PARTICIPANTS
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In the initial year of adoption and implementation of the PDAS, selected teachers from each campus shall be given the opportunity to participate in the appraisal training for purposes of disseminating information to colleagues on their campus and assisting, at the discretion of the principal, in the orientation of all campus teachers. These teachers shall be designated as appraisal-orientation facilitators.
Each campus shall offer the opportunity to participate in appraisal training to a number of teachers equal to the number of campus administrators; however, each campus shall have at least one teacher participant. The principal shall select representative teachers from nominations submitted by the site-based decision-making committee. The principal may select representatives other than those nominated by the SBDM when nominated teachers are unable to attend appraisal training.
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The District shall pay the training fees for its teachers attending the PDAS appraisal training.
The District shall make available additional training for teachers as part of the District's menu of professional development opportunities. All teachers are eligible to participate in appraisal and/or Instructional Leadership Training (ILT) or Instructional Leadership Development (ILD) training at their own expense.
19 TAC 150.1008
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Note: The following provisions apply to teacher appraisal using the locally developed appraisal method.
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DISTRICT OPTION
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Beginning with the 1997-98 school year, a district not wanting to use the PDAS shall develop its own teacher appraisal system supported by locally adopted policy and procedures and by the processes outlined in the Texas Education Code 21.352.
The Texas Teacher Appraisal System (TTAS) is no longer a state-recommended system; however, it may become a local option governed by the process outlined below. If adopted as a local option, the TTAS must be modified to comply with Education Code 21.351(a)(1)(2).
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LOCALLY DEVELOPED APPRAISAL METHOD
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The District-level planning and decision-making committee shall:
- Develop a local appraisal process;
- Develop evaluation criteria, including discipline management and performance of the teachers' students; and
- Consult with the campus-planning and decision-making committee on each campus in the District.
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The appraisal process shall include:
- At least one appraisal each year;
- A conference between the teacher and the appraiser that is diagnostic and prescriptive with regard to remediation needed in overall performance by category; and
- Criteria based on observable, job-related behavior, including:
- Teachers' implementation of discipline management procedures; and
- Performance of the teacher's students.
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A District-level planning and decision-making committee shall submit the appraisal process and criteria to the Superintendent, who shall submit the appraisal process and criteria to the Board with a recommendation to accept or reject. The Board may accept or reject, with comments, an appraisal process and performance criteria, but may not modify the process or criteria.
Education Code 21.352(a)(2), (b); 19 TAC 150.1009(a)
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CAMPUS OPTION
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A campus wishing to develop an alternative appraisal method shall comply with the provisions established by law. 19 TAC 150.1009(b) [See CAMPUS OPTION, above]
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